Chapter+3

Chapter 3 Group Questions Group Members: Jesse Cole, Nicollette Eisenreich, Kallie Feeny, Britta Gahm 1.Clarity is the ultimate goal for technical communication, because if you’re writing a report, letter, sending an email message, writing a user manual, having a blog entry, or just a website you want to make it so your readers are able to understand, what you are trying to tell them. 2. Supply specific, qualified information 3. It helps the reader follow the statement easier and understand what the other person is trying to say. So following who, what, when, where, and why will help the reader follow the statement and keep them flowing t hrough the message easily. 4. The reason to avoid using acronyms, abbreviations, and jargon is that they are not too common and no one understands them, especially in your business it will cause problems and a large amount of confusion. 5.Parenthetically or in a glossary 6. It saves time, aids to clarity, and technology demands conciseness 7. You force the reader to look through many words and take in a lot of information in at once. So it makes it hard to understand what they are actually reading. 8. A fog index is to make you aware that long words and sentences can create reading problems. 9.When you use shorter sentences it is much easier for your reader to understand and helps you simplify your word use. 10. Shun words, Camouflaged Words, Redundancies 11. Read it out loud: this helps you catch mistakes and errors you may not see. Read backwards: this just help you slow yourself down so you can look at your writing more carefully Use Technology: using spell check is a good thing. We sometimes don’t always catch misspelled words. Let someone else read it: having someone else read it you get a different perspective. So they see things you may not have seen cause you have looked at it so many times. 12. The only reason you would organize a spatially document would be if you had to describe specific parts to a machine or have a plot of ground. 13.To describe a place or piece of equipment you would use. Reporting services, and document steps in instructions. 14. Certain areas are more important 15. Comparing and contrasting is use many times in business. Like showing a client a house, it compares and contrast different prices and what they are getting with each home. It helps organizes options and how you look at something and make a decision. 16. Problem and solution in a document will help write up proposals to a solution to existing problems. 17.When dealing with the legal aspect of a document you have to keep in mind that the law protects you, your business, and customers. Trust your instincts and the law 18. You need to be truthful about stating the fact 19. Focus on the needs of both the customer and the business. Also con sider the big picture. 20. Fairness, Quality, Honesty, Professionalism